Best Document Scanners for 2021
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Best Document Scanners for 2021
What is the best document scanner on the market today? We hear that question a lot from our customers. Choosing a document scanner that is best for your office, workgroup, warehouse, mailroom, etc. can be difficult as there are many great options available today. To make your decision a bit easier, Data Capture Group has created our list of Best Document Scanners for 2021.
Below are our recommended options in the major categories (along with reviews from some of our customers): Network, Desktop / Workgroup, Departmental, Low-Volume Production, Mid-Volume Production and High-Volume Production. We also have a “Compare” option on each scanner, so you can click on multiple scanners to see a side by side comparison of features and price points.
Still can’t decide? Contact us with any questions, or ask us about free delivery of an evaluation model to test with your most challenging documents.
Network Category
Fujitsu fi-7300NX
Unit Price: $1,395
The FI-7300NX is the next generation workgroup document imaging solution. The fi-7300NX builds on the world’s most popular business scanning engine by adding WIFI and Ethernet capabilities. For enterprise installs, it includes NX Manager for cost-saving, PC-less scanning and high-frequency card authentication. This high-speed, color duplex scanner provides unmatched performance and market-leading document imaging capabilities with convenient wireless connectivity.
*This scanner is compatible with Kofax VRS. Click here for details.
Epson DS-780N
Unit Price: $699
The Epson DS-780N offers incredible bang for the buck. With a unit price under $699, the DS-780N runs at 45 pages per minute with duplex and color scanning options. Its intuitive touchscreen delivers quick access to 30 user-defined jobs. Built-in networking2 offers easy workgroup sharing, while included TWAIN and ISIS® drivers ensure integration with existing professional document management systems. A peak daily duty cycle up to 5,000 sheets3 provides added dependability. And, it’s backed by an industry-leading 3-year limited warranty, with an Advance Exchange program featuring free Next-Business-Day shipping.
Desktop / Workgroup Category
Fujitsu fi-800R
The fi-800R achieves scanning speeds of 40 ppm/80 ipm with ADF and 3.5 seconds per sheet with Manual Feed (A4 portrait, color, 200/300 dpi), and is capable of scanning up to as many as 4,500 sheets a day.
With its compact design, the scanner is ideal to use when space is limited, enabling better customer onboarding in spaces like reception desks and service counters. Its unique technologies assist both booklet scanning and continuous ADF document scanning with stable feeding, and reduce operator workload allowing users to provide better customer service.
Kodak Alaris S2060W and S2080W
Unit Price: $1,295 / $1895
The new Kodak Alaris S2060W and S2080W scanners let your team capture the information needed to move work forward. Individual user profiles show personalized destinations, so multiple people can share one device. These scanners show the innovation that Kodak is known for, including: Embedded Dual Core Cortex A15 Processors (1.5GHz) with Dual DSP (750 MHz) Image Processors with Multiple Cortex M4 Sub-processors Embedded Image Processing to deliver crisp, high-quality images without depending on your PC. Active Feed technology which perfectly aligns pages to avoid misfeeds and multifeeds. and Perfect Page technology to optimize image quality on every page for accurate information extraction. With additional features such as Barcode reading (10 types, up to 6 per side, automatic color detection, electronic color dropout and dual stream scanning, the new S2000 series has set the bar very high in the departmental document scanner category.
*One of our favorite features of the Kodak Alaris fleet of scanners (i2000 through i4000 Series) is the FREE Capture Pro Limited Software that is bundled with them. Capture Pro Limited Software is one of the best free scanning software platforms we have used for out-of-the box scanning capabilities which include: single field indexing, drag and drop ocr and indexing, intelligent document separation (count, blank page or barcode), searchable pdf creation and intellgent image ehancement.
Departmental Category
Canon DR-M260
Unit Price: $1,195
The Canon DR-M260 offers a ton of options in a compact design. With a daily duty cycle of 7,000 pages per day, bundled Capture Perfect software and Kofax VRS Pro image enhancement technology, the Canon DR-M260 is a very strong option if you are looking for a departmental scanner. The DR-M260 is ideal for legal, financial, healthcare, and government sectors. The DR-M260 is also shipped with an industry-best 5 year Advanced Exhange warranty.
Low Volume Production Category
Fujitsu fi-7600 and fi-7700
fi-7600 Unit Price: $5.995
fi-7700 Unit Price: $6.995
The new Fujitsu fi-7600 and fi-7700 scanners are workhorses. Now bundled with Fujitsu’s PaperStream software and image enhancement, the fi-7×00 scanners are very big in legal, medical and financial markets. If you need the flatbed, then go with the fi-7700. If you do not, then choose the fi-7600. Either way, you are selecting an extremely productive and reliable offering from Fujitsu. Blazing fast 100 pages per minute scanning!
Kodak Alaris S3100 and S3100f
S3100f Unit Price: $5,140
S3100 Unit Price: $4,711
The same goes for the new Kodak Alaris S3100 and S3100f scanners. Simlarly to the Fujitsu fi-7600 and fi-7700, the Kodak Alaris S3100 and S3100f models are relative newcomers. They are extremely competive offerings, however, and should be considered if high throughput (daily duty cycle of 45,000 pages per day) and a small footprint are critical for your workplace. The 300-page feeder on each model is a bit more than most competitors, and the embedded flatbed on the S3100f is a very clever design. We see Kodak Alaris gaining a ton of momentum in the low-volume production market in 2021and beyond.
*One of our favorite features of the Kodak Alaris fleet of scanners (i2000 through i4000 Series) is the FREE Capture Pro Limited Software that is bundled with them. Capture Pro Limited Software is one of the best free scanning software platforms we have used for out-of-the box scanning capabilities which include: single field indexing, drag and drop ocr and indexing, intelligent document separation (count, blank page or barcode), searchable pdf creation and intellgent image ehancement.
Mid Volume Production Category
Canon DR-G2090, DR-G2110 and DR-G2140
The all new Canon DR-G2090, DR-G2110 and DR-G2140 offer a strong solution for businesses with high volume scanning needs. Combining Canon’s latest hardware and software technologies, the new series delivers higher speed, lower noise and additional LAN interface for A3 scanning. The new imageFORMULA DR-G2000 series has the lowest price point in this category and they are the first production scanners to offer both an embedded LAN interface as well as USB connectivity. We STRONGLY recommend these models for mid-volume production scanning.
DR-G2000 Series
Kodak Alaris i4250 and i4650
i4250 Unit Price $9,195
i4650 Unit Price: $13,795
Kodak Alaris thought of just about everything when they redesigned the i4000 series scanners. The all new i4250 and i4650 models deliver incredible throughput and superb image quality. Some of the key features (and there are many) of the i4000 series are: An interactive display panel that allows operators to override batch settings, clear multifeeds, adjust scanner speed and feeder elevator height. Straight through path option for longer or delicate pages. Intelligent multifeed detection. Optional pre-scan imprinter and tethered flatbed. Controlled output paper stacking and more. With a scan rating of 75,000 pages per day, the Kodak i4250 and i4650 will handle just about any job, any paper type and any scan operator needs. You should definitely look at the i4000 series as an option if you are considering a mid-level production scanner.
*One of our favorite features of the Kodak Alaris fleet of scanners (i2000 through i4000 Series) is the FREE Capture Pro Limited Software that is bundled with them. Capture Pro Limited Software is one of the best free scanning software platforms we have used for out-of-the box scanning capabilities which include: single field indexing, drag and drop ocr and indexing, intelligent document separation (count, blank page or barcode), searchable pdf creation and intellgent image ehancement.
Fujitsu fi-7800 and fi-7900
fi-7800 Unit Price: $8,975
fi-7900 Unit Price: $12,995
The All New Fujitsu fi-7800 and fi-7900 are also very strong options to consider for Mid-Volume Production scanning. With daily duty cycles of 1000,000 and 125,000 pages per day, the fi-7800 and fi-7900 provide serious punch. Small footprint and low cost of ownership land the fi-7800 /7900 scanners on our top scanner list.
High Volume Production Category
Kodak Alaris i5250, i5650 and i5850
Customer Review: “We purchased an i5650 to replace two of our aging Kodak i840 scanners. The i5650’s batch sheet automation capabilities (auto resolution change, auto black and white/color change), auto-staple detection and high speed color scanning were all factors in our decision to buy this scanner. Since we purchased it, our scanning throughput per employee has doubled on average and has increased four-fold on some of our toughest scanning jobs. It’s a great little workhorse that delivers on the promise of a smaller footprint with the same Kodak quality and reliability!
CEO, Document Management Services Company, New Hampshire
i5250 Unit Price: $27,600
i5650 Unit Price: $41,400
i5850 Unit Price: $73,600
Kodak Alaris has designed three outstanding models for the High Volume Production Scanning class. For starters, each model is rated for unlimited daily scans. Other features that target best-in-class production scanning are a 750-page document feeder, Dynamic Flow Technology, Intelligent Document Protection, barcode reading technology, post-image processing, image address capability for patch code / sequential numbering, controlled dual stacking accessory, streak filtering and much more. From the 150 page-per-minute i5250 to the blazing fast 210 page-per-minute i5850, Kodak Alaris has created an extremely impressive line of production scanners.
Manufacturer prices and product specifications are subject to change. Please contact us for a competitve price quote, or inquire about product demo if you are interested in evaluating any of the above scanner models.
